Lomans: Digitization of inspection processes

Challenge

This large quantity of paper-based administration was not only inefficient, but also ran counter to Lomans’ ambition to reduce its paper waste as much as possible. A digital solution was urgently needed to streamline the inspection process.

Solution

In their search for a suitable quality control system, Lomans got in touch with Incontrol.

Peeke Hilhorst, process manager at Lomans, explains: “Incontrol visited us in person and immediately started thinking about solutions. The service, support, and approachability are top-notch. Incontrol offers extensive possibilities and is very user-friendly. When I learned that with Incontrol, I would have all forms and users under my own management, the choice was quickly made.”

Implementation

After a year of working with Incontrol, digitizing and customizing forms has become considerably easier for Lomans. Inspections are now carried out digitally and efficiently, generating immediately available PDF-reports. The availability of digital data, including at the office, speeds up the response to any incidents, and employees in the field are pleased with the user-friendly app.

Certification

The digital safety inspections via Incontrol meet the VCA certificate standards and support the uniform and efficient capturing of complaints and incidents, which is important for the ISO 9001 certificate.

Results

Peek Hilhorst explains:  “Incontrol has led to significant time and cost savings for Lomans. Processes are more efficient, and there is a significant reduction in paper waste. The issue of unreadable handwriting has also disappeared, and data analysis has become easier.”

Conclusion

Lomans has chosen Incontrol for its speed, flexibility, and the extensive possibilities the system offers. In comparison with other quality control systems, Incontrol offers significant advantages, including managers’ capacity to make changes independently - for example, the creation and adaptation of forms, adding users, creating user groups - and the quick customer support. The options for form creation are also more extensive in Incontrol, making the product suitable for various uses within the organization.

This makes Incontrol a cost-effective and efficient choice for Lomans.