Digital signature legally valid

This new feature ensures swift, secure, and fully digital delivery of real estate forms and reports to stakeholders. It also records when recipients receive, download, and open documents, resolving a major uncertainty for real estate clients.

Real estate managers, asset managers, housing associations, and real estate agents often face the same dilemma: they want to transition to fully digital operations but wonder, "Are digital signatures legally valid?" The answer is: Yes! Electronic signatures placed on digital forms hold the same legal validity as handwritten ones, akin to signing for a parcel delivery. However, because movable assets are legally more intricate "parcels," a simple "yes" often isn't enough.

Here's the roadmap to valid digital signatures:

1. Incontrol facilitates inspections and handovers via digital forms on tablets or smartphones. During setup, an unlimited number of signature fields can be added to these forms.

2. Inspections or handovers can only be signed after all fields in a form are filled.

3. Inspections or handovers can only be completed and saved after each signature field is filled by the respective party.

4. Forms can be securely encrypted and stored as PDFs, making it difficult to alter signatures afterward.

5. If completed forms are altered later, all filled signature fields are cleared, requiring them to be filled again by all parties involved.

6. Sending saved forms via the web or the Android app using the 'Share Documents' feature officially registers and records the receipt and opening time.

Beyond this professional solution for digital signature validity, Incontrol distinguishes itself in multiple ways as a real estate tool:

• Data is quickly accessible in the cloud and downloadable as PDFs, Word, or Excel files, even for colleagues.
• Branch-specific audits, like BREEAM Certification audits, can also be conducted using Incontrol.
• The most commonly used real estate forms (Handover Form, Photo Sheet, Meter Reading Form, and Damage Report Form) are readily available.
• The 'Incontrol Template Store' offers various real estate forms ready for use or customization